Leads, estimates, crews, invoices and reviews in one account, so your day goes to your customers, not the paperwork and the chasing. Ask your own Claude what's running over or who's booked Monday. We build it around your shop and keep it running.
$399 a month for up to 5 users, 1 business phone number and 1 marketing website. One-time $199 set-up.
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Coat to Close follows up with your customer automatically and reminds you when it's time to call, so no estimate slips out of sight and out of mind. It stops when they say yes.
Wins 46% of the jobs it quotes. PCA's benchmark for a healthy painting business is 30 to 55%.
Live painting account, residential, May to October 2026.
A spreadsheet for estimates. A CRM for leads. A calendar for the crews. QuickBooks for the money. And your memory for the follow-up.
So leads wait. Estimates go cold after the walkthrough, which is where most jobs are lost. Crews show up at the wrong address. Nobody asks for the review. And each of those tools sends its own bill.
Common painter complaints from industry research.
Most software sells you a slice. Coat to Close gives you the whole platform plus the painting tools built on top of it, set up as one system around how your shop works.
Room-by-room estimating, plan takeoff, a 12-stage residential pipeline and a separate 9-stage commercial pipeline, crew scheduling, job costing, review requests and the CTC IQ app on your phone.
A business phone number with missed-call text-back, two-way texting, one inbox, email, a marketing website and funnels, Facebook lead ads, social posting to 9 networks, invoicing with online card payments and e-signature, and the automation that ties it together. One account instead of five.
One system replaces the phone provider, the CRM, the email tool, the social scheduler, the estimating software, the scheduling app, and the review tool.
Other apps give you line items. This gives you rooms, walls, coats and gallons.
Walls, ceilings, trim and doors against your own rates. Send before you leave the driveway.
Exterior by elevation. Cabinet doors and drawer faces priced separately.
Labor, material, overhead and profit on every estimate, with labor shown in painter-days.
Gallons pooled per product and rounded up once, the way you actually buy it.
Estimates you already sent keep the prices they were built with.
Load the PDF, set the scale, trace the walls. The rooms drop straight into the estimate.
The client gets a professional quote; you get an Excel record of every estimate.
Don't overpay others for AI. Bring your own Claude account and connect it right into the system as your field assistant. We provide the Knetix IQ instruction kit that connects it to your jobs, costs, crew schedule and pipeline. Ask which jobs run over, which lead sources close, or who is booked next week. Claude can book a crew, and it waits for your yes first.
"What keeps running over on my jobs?"
Labor, paint or sundries across finished jobs, biggest first.
"Which lead sources closed the most work this year?"
Close rate and job value by source.
"Email the Ramirez family that we start Monday at 8."
Drafted, sent through Knetix IQ when you say so, saved on their record.
"Put the Ramirez job on Alejandro, Monday to Wednesday."
It reads back the customer, address, crew and days, and books it only after you say yes.
Ten systems, one account, built and running from day one.
Call routing · call recording and transcription (per-minute usage rates apply) · 2-way SMS/MMS · unified inbox across SMS, email, calls, Messenger, Instagram DM, Google Business, WhatsApp · email marketing · social planner for 9 networks · funnel and website builder · forms and surveys · online booking calendars · full CRM with smart lists and custom fields · visual pipelines · workflow automation · invoicing and estimates · documents, contracts and e-signature · Google and Facebook reviews in one place · reporting and attribution dashboards · iOS/Android mobile app.
The whole platform and the full painting build for one price: up to 5 users, 1 business phone number and 1 marketing website, plus a one-time $199 set-up. Owner, crew leads and office help all sign in.
A good painting estimator that stops at the estimate. No phone, no marketing, no reviews.
Solid field-service apps with generic line-item quotes, and marketing on higher plans or as add-ons.
The same platform underneath for less, and it arrives empty. Every workflow, the estimator, the calendar and the app are months of work. Coat to Close is that work, done.
| Capability | Coat to Close | PaintScout | Jobber | Housecall Pro | DIY build |
|---|---|---|---|---|---|
| Painting-specific estimating | Native | Native | None | Generic | None |
| CRM & sales pipeline | Native | Add-on | Native | Native | Native |
| Crew scheduling | Native | Add-on | Native | Native | Add-on |
| Invoicing, payments, e-sign | Native | Add-on | Native | Native | Native |
| Marketing automation & social | Native | None | Add-on | Native | Native |
| Reputation / reviews | Native | None | Native | Native | Native |
| Native phone / call routing | Native | None | None | Add-on | Native |
| Field app for painters | Native | None | Native | Native | Add-on |
| QuickBooks 2-way sync | Native | Add-on | Native | Native | Add-on |
It works in the background every day so nothing slips between the lead and the payment.
81% of jobs under $2,000 won. Only about 1 in 10 over $10,000, which showed where to grow.
42% reply rate on a short "still thinking it over?" email. The longer one got 12%.
Dozens of automations running from lead to review.
Receipt photos read themselves: vendor, lines and tax filled in, checked against the total.
Results from a live painting account, May to August 2026.
We'd rather tell you than let you find out.
No. We build your pipeline, automations, website and app, load your prices and keep it running.
No. The crew lead gets a text with the job details when you book it.
Up to 5 sign in at the one price: owner, crew leads and office help.
No. Payments run through Stripe and sync to QuickBooks Online, so your bookkeeper sees everything without re-keying.
The estimate you're building stays on your phone. Save or send it once you're back online.
Yes, for your field assistant. Bring your own Claude account and we connect it right into the system, so it can answer questions about your jobs, costs and pipeline, draft emails and book crews. The rest of the system runs without it.
Yes. Commercial has its own 9-stage pipeline, its own site-visit flow, commercial letterhead with project name and PO number, and takeoff from the plan set.
Yes. Your account, your web address, your data. No other company sees your jobs.
We'll walk you through a real account: a lead coming in and getting answered, an estimate going out, a crew getting booked, an invoice getting paid, then what the job made.
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